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is designed for use on capex projects where multiple and complex procurement packages need to be governed by an appropriate tender process.
[to weigh carefully, to estimate, ponder, consider, to counter-balance, requite to pay for, purchase one thing with another]
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New Procurement software. Built on Microsoft .net/ASP, SQL Server technology. It electronically manages the elements and processes specific to a major tender process on capex projects.
Penso's electronic functionality reduces the time taken by traditional inefficient methods.
Typically there has been a heavy reliance on spreadsheets, word documents and document control tools to undertake and support a tender process. This at times has proven to be ineffective and disjointed as the tools do not support a seamless process. This has typically lead to concerns regarding appropriate governance, quality, transparency and risk management undertaken during the process.
Penso is a stand alone, automated, portal based system allowing full transparency of processes. It has events logging and milestone tracking. It encrypts tender submissions and locks them down prior to the tender closing date. It manages commercial risk appropriately via its automated process. It is designed by professionals managing multi million dollar tenders on large capex projects.
Penso
· allows for the assignment of roles and responsibilities through the tender lifecycle;
· tracks the lifecycle of a tender package;
· provides reporting on the status of a package;
· has events logs for transparency;
· allows for the electronic approvals/rejection of activities by stakeholders/managers;
· has its own document control repository;
· has a base library of recommended tender schedules;
· has a base library of recommended procurement forms;
· tracks all purchaser and tenderer generated documents;
The Penso tender management lifecycle efficiently:
· prepares, and issues requisitions for tender;
· prepares, and issues an RFT (Private or Public tenders);
· prepares a list of recommended tenderers;
· issues tender clarifications (From a tenderer to the purchaser);
· issues numbered notices (From the purchaser to all tenderers);
· submits and locks down tenders until the tender closing date has passed;
· prepares a tender opening form;
· provides comparative analysis of submitted tender schedules (bidtabs);
· recommends shortlists and a tenderer for award (via a recommendation report);
· issues unsuccessful letters;
· negotiates a final position for terms and conditions;
· issues both an LOA and Purchase Order to the successful tenderer.
For Procurement Automation - Logon to Logcon
Logistics Consulting are undertaking the following Procurement automation initatives: